Administrative Specialist III - Human Resources & President's Office
This position manages the front desk for Human Resources and performs administrative support for the Office of the President. The position requires frequent contact with community partners, University staff and faculty. Maintains and ensures a confidential environment at all times. This is a full-time, 12 month, on-campus position. Generous benefits include health, retirement, considerable time off, and access to multiple tuition programs for employees and dependents.
Responsibilities:
- Administrative support for the Human Resources Office; serve as first point of contact, answer phone calls and greet/direct walk-in traffic; answer general questions and backup for other staff as needed; maintenance of personnel files; intake of new hire paperwork; assist with employee recognition events and service awards; co-administer employee benefit of tuition exchange; assign employee training as needed; monitor HR budget lines; code expenses/reimbursements; run reports and summaries of expenditures; support of annual projects and administer records retention schedule
- Administrative support for the Office of the President; code expenses/reimbursements and interoffice transfers for payment, run reports and summaries of expenditures, process monthly transaction envelopes; provide clerical support including printing, filing and photocopying; assist with scheduling meetings, making travel arrangements, ordering office supplies, maintaining contact lists; support with event coordination and logistics; other duties as assigned
Requirements:
- High school diploma/GED required
- Three years related office experience
- Ability to maintain sensitive and confidential information
Application Information:
Please download the application at www.iwu.edu/human-resources/job-openings/. Feel free to also include a cover letter, resume, and contact information for three professional references. Review of applicant materials will begin immediately; position is open until filled. Submit to:
Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL 61701
Phone: (309) 556-3536
Fax: (309) 556-1710
Level 17: $17.98/hr (37.5 hrs/week)
The final candidate will pass a pre-employment background investigation.
An overview of IWU benefits can be found here. Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed at www.iwu.edu/human-resources/SexualMisconductPolicy.html. Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at www.iwu.edu/diversity.