Student Payroll/Work Study FAQ

When are student time cards due?
Time cards are due in the Business Office on the 1st of the month.

When do I get paid?
Students get paid on the 10th of the month during the academic year. For students working over summer break, you will be paid on the same bi-weekly  pay schedule as IWU non-exempt employees. Payday is every other Friday.

Do I have to fill out tax forms?
Yes, any student paid through student payroll must have a Federal and State W4 on file. You must also show proper identification for the Federal I-9 form.

Where do I go to fill out tax forms?
All tax forms for students are in the Financial Aid Office.

Do I have to sign my timecard?
Yes, all timecards must be signed by the student and the supervisor. Unsigned timecards will be returned to the department.

I lost my paycheck what do I do?
Paychecks can be reissued after a stop payment has been placed on the lost check. The person who lost the check incurs a charge equivalent to the fee assessed by the payroll processor to void the check.

How long must I wait for a replacement check?
A check normally must be outstanding for 30 days from the date of issue before the Business Office places a stop payment on the check. A replacement check will then be issued in the next pay cycle.

How to set up direct deposit:

• Go to your "My IWU" (my.iwu.edu)
• Click on Banner Self Service > Ellucian Banner on the left side of the page
• Click on "Employee Dashboard" and log in
• Click the Direct Deposit button
• Click "add" for either Pay Distribution (payroll) and/or Accounts Payable (refund checks).
  • If you want direct deposit for both, you will need to enter your account information in each area.
  • If you have already signed up for payroll, just go to accounts payable and enter account information.