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The Thorpe Center

Faculty Travel

FACULTY TRAVEL

Application Reminders:

(*If traveling with a vehicle from the university) Please refer to the University Vehicle Driving Policy.  For insurance purposes, please have an electronic photo or a paper copy of this insurance card on hand when traveling on university-business with a university-vehicle.

  • Note:  This insurance card cannot be used for your personal vehicle, even if you are driving for IWU.

 

Blank Application:

Faculty Travel Request

 

FACULTY TRAVEL PROCESS:

Faculty need to obtain travel-approvals to access their professional development funds (in the following order):

  1. Travel’s Destination “Approval” (obtain confirmation of event and your role in it, if applicable)
  2. Supervisor’s/Department-Head’s Approval (discuss the opportunity w/ your supervisor and obtain their approval in writing)
  3. Approval from the Dean of Curricular & Faculty Development (submit a formal Faculty Travel Request, as well as documentation of the two aforementioned Approvals, if applicable, to the Thorpe Center via email)

Once you’ve obtained the final approval from the Dean of Curricular & Faculty Development, you will also be informed about your available professional development funds. Please also consult the travel-related policies from the Business Office prior to your travels. If you are travelling internationally, please consult the International Office concerning travel insurance and other resources.

Venture forth! Be sure to keep any itemized receipts from related expenses that you wish to have reimbursed.

Return home, safely.

After returning from your approved travels, submit a Travel Voucher (obtained from the Business Office), along with all related receipts, to the Thorpe Center via email within the approved, fiscal year. Please reference the Business Office’s Policies, along with the Faculty Development Handbook section on Professional Travel, when requesting reimbursements. (Note: Incorrect or incomplete forms will be subject to adjustments or require resubmission.)

After the reimbursement request has been approved by the Dean of Curricular & Faculty Development, the paperwork is then handed over to the Business Office. Their office is in charge of finalizing and dispersing the reimbursement to faculty.